OneNote Quick Start

11/28/2019

Create a notebook in OneNote

• Create a notebook
• Open a notebook
• Switch between open notebooks

Take notes in OneNote

• Type notes
• Add a page
• Rename a page
• Add a section
• Rename a section

Share and stay organized in OneNote

• Share an entire notebook
• Share a single page of notes
• Share a static copy of a page

Create a notebook in OneNote

 

 

Create a notebook in OneNote

---

OneNote is a digital notebook that automatically saves and syncs your notes as you work.

• Type information in your notebook or insert it from other apps and web pages.
• Take handwritten notes or draw your ideas.
• Use highlighting and tags for easy follow-up.
• Share notebooks to collaborate with others.
• Access your notebooks from any device.

Create a notebook

Start with a single notebook. You can create additional notebooks for different subjects or projects whenever you want.

1. Open OneNote for Windows 10.

Tip: If you have multiple versions of OneNote on Windows 10, see What's the difference between OneNote and OneNote 2016?

2. Click the Show Notebooks button  .
3. At the bottom of the list that opens, click the + Notebook button.
4. Type a name for the notebook in the Notebook Name box.
5. Click Create Notebook.

Open a notebook

Aside from creating your own notebooks, you can open notebooks that someone else has created and shared.

1. Click the Show Notebooks button  .
2. In the list that opens, click More Notebooks.
3. In the More Notebooks window, select any notebook in the list, and then click Open Notebook.

Don’t see the notebook you’re looking for? Click Add Account and then sign in with the account where your notebooks are stored.

Switch between open notebooks

OneNote lets you keep several notebooks open at once and it’s easy to switch between them.

1. Click the Show Notebooks button  .
2. In the list of open notebooks, click the notebook you want to work in.

To return to the previous notebook (or any other notebook that you’ve opened before), repeat the preceding steps.

 

Take notes in OneNote

 

 

Take notes in OneNote

---

Type notes

1. Click anywhere on a page and then start typing.

As you type, a note container appears around the text, which lets you resize or move the note on the page.

2. Keep typing within the same note container, or click elsewhere on the page to create a new note.

 

Add a page

In OneNote, you can add new pages to your notebook whenever you want. Each page can be given a title to make searching for information in your notebook easier.

1. At the bottom of the page list, click the + Page button.

Note: If you don’t see the page list, click the Show Notebooks button  .

2. When the blinking cursor appears on the page header, type a title or description for the new page, and then press Enter to start taking notes on it.

 

Rename a page

As you edit and change notes over time, the titles of some of your pages might no longer be accurate since you first created them. You can easily rename pages to better summarize their contents.

1. In the page list, right-click the page title you want to change, and then click Rename Page.

Note: If you don’t see the page list, click the Show Notebooks button  .

2. Type the new page title you want, and then press Enter.

 

Add a section

In OneNote, you can add new sections to your notebook whenever you want. Sections can be named to better identify the pages they contain and how they relate to a particular subject.

1. At the bottom of the section list, click the + Section button.

Note: If you don’t see the section list, click the Show Notebooks button  .

2. When the New Section placeholder name is highlighted, type a name or description for the new section, and then press Enter.

Each new section you create will automatically contain a blank, untitled page for you to start taking notes on.

 

Rename a section

As you add and remove pages from your notebook over time, the names of some of your sections might no longer be accurate since you first created them. You can easily rename sections to better summarize the pages they contain.

1. In the section list, right-click the section name you want to change, and then click Rename Section.

Note: If you don’t see the section list, click the Show Notebooks button  .

2. Type the new section name you want, and then press Enter.

 

 

Share and stay organized in OneNote

 

 

Share and stay organized in OneNote

---

Share an entire notebook

Your notebooks are private unless you choose to invite other people to view or edit its contents.

1. Open the notebook that you want to share.
2. Near the upper right-hand corner of the OneNote app window, click Share.
3. In the Share pane, select This notebook from the dropdown menu.
4. Under Email invitation, type one or more email addresses in the box at the top, and then do one of the following:
   • Select Can edit if you want people to be able to view and edit the pages in your notebook.
   • Select Can view if you want people to only be able to view your notebook, but not make changes to it.
5. Click Share to email an invitation to the current notebook to the selected recipients.

 

Share a single page of notes

If you don’t want to share your entire notebook with other people, you can share a specific page.

1. In your notebook, open the page that you want to share.
2. Near the upper right-hand corner of the OneNote app window, click Share.
3. In the Share pane, select This page from the dropdown menu.
4. Click Create to create a Web link that you can share with other people.

When the sharing link has been created, click Copy, and then paste the link wherever you want to share it.

 

Share a static copy of a page

Follow these steps if you want to send a static snapshot of a page of notes or an entire notebook. Snapshots of notes won’t automatically update if the owner of the notebook makes changes to the original notes in the future.

1. In your notebook, open the notebook or page that you want to share.
2. Near the upper right-hand corner of the OneNote app window, click Share.
3. In the Share pane, choose whether you want to share a snapshot of This page or This notebook.
4. At the bottom of the pane, click Send a copy.
5. In the Share menu that opens, select the recipients, or select the app where you want to share (for example, the Windows 10 Mail app).